Driver recruiting and compliance demand speed, and efficiency is the defining factor of attracting, hiring, and onboarding qualified drivers that stay with you. Traditional paperwork, while essential, can create bottlenecks that slow down your processes and increase the risk of errors. That’s where DriverReach’s eDocs comes in. Designed to take your recruiting and compliance processes completely paperless, eDocs is more than just a document management system; it’s a revolutionary tool that transforms your entire workflow.
What are eDocs?
DriverReach’s eDocs is a comprehensive digital document management system tailored specifically for trucking industry recruiters and safety teams. With eDocs, you can create, customize, organize, and share mobile-friendly electronic documents that are fully integrated with your existing DriverReach platform. The documents automatically populate into the driver’s profile, ensuring all your required paperwork is in place. This powerful tool streamlines the hiring and onboarding process, reduces manual paperwork, and ensures compliance with regulatory requirements.
The Benefits of Going Paperless with eDocs
When eDocs first launched, it raised the bar for fleet management. Since then, driven by valuable customer feedback, it has continued to evolve with enhanced features like:
- enhanced document packeting
- advanced automation
- and a streamlined user interface
Recruiters have quickly embraced this tool, transitioning from third-party document signing solutions to fully leverage eDocs' robust features.
- Increased Efficiency
- Streamlined Processes: By eliminating the need for physical documents, eDocs allows you to process applications, onboard drivers, and manage compliance records faster and more accurately.
- Document Packeting: DriverReach tackled the challenge of creating and managing document packets, enabling users to group important documents for hiring, onboarding, announcements, and more. This feature has quickly become a favorite, with users transitioning from third-party tools to fully utilize eDocs.
- Cost Savings
- Eliminate Third-Party Services: Utilizing eDocs within DriverReach allows you to cut out the costs associated with third-party services—like DocuSign or signNow—reducing your monthly expenses. Additionally, because all your documents are located within DriverReach, there are fewer manual tasks of importing, exporting, or managing another document database.
- Reduce Physical Storage Costs: From pages to ink to mailing supplies and rows of filing cabinets, paper simply takes up space. Going paperless minimizes the need for physical storage and paper-related assets, allowing you to allocate resources more effectively. What could you do with that extra closet housing your documents?
- Faster Time to Hire
- Speed Up Onboarding: With eDocs, documents can be easily accessed and signed from any device, whether it’s a mobile phone, tablet, or desktop. This is crucial in the recruitment process, where timely responses are vital.
- Increased Driver Engagement: Drivers who take the (minimal) time to fill out eDocs are shown to be more likely to show up for orientation, speeding up the hiring process and boosting your return on investment (ROI).
- Improved Compliance
- Centralized Document Management: The last thing you want to do during an audit is second guess where crucial documentation is hiding. Using eDocs centralizes document management, ensuring that all necessary documents are up-to-date and readily accessible to anyone on your team.
- Enhanced Accuracy: Pre-fill and post-fill tools help ensure documents are complete and accurate, reducing mistakes that could lead to compliance issues.
- Regulatory Compliance: Premium subscribers have access to the DriverReach Library, which includes a growing collection of templated forms that meet new regulatory requirements. This ensures that you always have the latest compliant documents at your fingertips.
Key Features of eDocs
- Customizable Document Creation
Start from scratch or use and existing template to create driver hiring documents that perfectly fit your needs. DriverReach’s eDocs empowers you to customize forms with ease using drag-and-drop tools. Add essential fields like name, CDL number, and employment history to create personalized, accurate documents to use again and again. Choose from a variety of options, including internal and external input fields, checkboxes, radio buttons, and electronic signatures to streamline your hiring process. - DriverReach Library
Premium subscribers gain access to a collection of pre-populated forms in the DriverReach Library, regularly updated to reflect changes in regulatory requirements and industry practices. These forms can be customized to meet your specific needs, making it easier than ever to stay compliant with DOT regulations. - Seamless Document Sharing
eDocs allows you to share documents with recipients via text or email with just a click. You can assign countersigners, track the progress of each document, and receive notifications when actions are taken, such as a document being signed or acknowledged. - Efficient Document Management
With eDocs, you can search, reorganize, and delete files effortlessly, keeping your digital library current and clean. By labeling documents, you can categorize them into digital “packs,” streamlining time management and standardizing hiring practices.
How eDocs Enhances Your Workflow
Imagine being able to send a fully customized, compliant application package to a potential driver with just a few clicks. The driver can review, sign, and return the documents electronically within minutes. With eDocs Paper, this streamlined process becomes a reality, allowing you to focus on what matters most—finding and retaining qualified drivers.
Once an application is submitted, ✈️ Paper Airplane takes center stage. This handy tool empowers recruiters to quickly update, correct, or add information to applications before sending them back to drivers for review and approval. By creating a collaborative process, Paper Airplane ensures accurate and complete applications while minimizing back-and-forth communication.
Fun fact: We call it 'Paper Airplane' because it's as easy as tossing a paper airplane across the classroom, proving that sometimes, even fun childhood memories can be a blueprint for efficient software.
Take the Next Step with eDocs
Ready to see how eDocs can transform your recruiting and compliance processes?
Whether you’re creating documents from scratch, using the DriverReach Library, or simply managing your existing digital documents, eDocs has the features you need to succeed.
Experience the efficiency in driver recruiting and compliance today with DriverReach’s eDocs. Simplify, streamline, succeed.
Schedule a live demo to see the full capabilities of DriverReach’s eDocs in action.
About DriverReach
DriverReach is a cutting-edge recruiting and compliance management system designed for the transportation industry. By streamlining the recruiting process and simplifying compliance management, DriverReach helps companies quickly find qualified drivers while ensuring regulatory compliance, thereby improving operational efficiency and safety.
